THE CONSTITUTION OF
THE GASTROENTEROLOGICAL SOCIETY OF SINGAPORE
The Society shall be known as “Gastroenterological Society (Singapore)” (hereinafter referred to in this constitution as the “Society”).
PLACE OF BUSINESS
The place of the business of the Society shall be at “2, College Road, Singapore 0316” or such other address as may subsequently be decided upon by the Council and approved by the Registrar of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.
PURPOSE AND OBJECTS
The purpose and objects of the Society shall be :
- To advance the knowledge and practice of Gastroenterology;
- To promote research in Gastroenterology;
- To promote regional and international co-operation in Gastroenterology;
- To acquire and publish literature and scientific works in Gastroenterology;
- To organize clinical meetings, seminars, conventions and all such acts and things incidental or subsidiary to all or any of the above;
- To borrow and raise money and to invest any monies of the Society not immediately required for any of its objects in such a manner as the Society may from time to time deemed fit;
- To work in close association with the National Foundation of Digestive Diseases or any such society fostering similar purposes and objects as the Society.
The Council may at its discretion from time to time appoint a Singaporean to be a Patron.
- The membership of the Society shall consists of :
(a) Ordinary Members
(b) Associate Member
(c) Corresponding Members
(d) Honorary Members
- Ordinary Members shall be medical practitioners who hold a registrable qualification and who are practicing Gastroenterology or are interested in Gastroenterology.
- Associate Members shall be scientific workers other than medical practitioners engaged in fields related to Gastroenterology.
- Corresponding Members shall be distinguished gastroenterologists residing outside Singapore who have close links with the Society and who are elected by the Council of the Society.
- Honorary Members shall be distinguished persons who have rendered notable services to the Society or to the advancement of Gastroenterology in Singapore and are recommended by the Council and elected by a majority at a General Meeting.
- Ordinary and Associate Membership shall be acquired by application to the Secretary and this shall be expeditiously considered by the Council of the Society. A copy of the constitution of the Society shall be provided to every approved member, who has paid his or her first subscription.
- Without assigning any reason whatsoever, the Council may refuse an application for membership of the Society.
- A member of the Society may at any time cease to be a member by giving notice in writing to that effect addressed to the Secretary at the place of business of the Society.
The annual subscriptions shall be as follows :
(a) Ordinary member - $20/-
(b) Associate Member - $10/-
(c) Corresponding Member - nil
(d) Honorary Member - nil
The annual subscription are payable in advance within the first week of the year.
TERMINATION OF MEMBERSHIP
- The Council of the Society shall have power to terminate the membership of any Ordinary or Associate member if he has not paid his subscription for 2 years. However, such a member may be reinstated as a member on full payment of his arrears and subscriptions.
- The Council shall have power to expel any member–
- Who has been convicted in a court of law and sentenced to imprisonment for a period of over 1 year (one) without the option of a fine, or
- Whose conduct is detrimental to the honour and interests of the Society or calculated to bring the Society into disrepute, or
- Who has willfully and persistently refused to comply with the constitution of the Society.
- Any member dealt with under section 2 of this Article shall have the right to appeal to an Extraordinary General Meeting called for this purpose. The Council shall call an Extraordinary General Meeting if requested to do so by any aggrieved member within 21 days of receiving such a request. The procedure at such a meeting shall be in accordance with Article 11 section. 2
RIGHTS AND PRIVILEGES OF MEMBERSHIP
- Only ordinary members of the Society shall be entitled to vote and hold office.
- Associate, Corresponding and Honorary Members shall be entitled to all the benefits and privileges of Ordinary members except that they shall not be eligible to hold office or vote.
- The Society shall be managed by a Council consisting of :
- The President - who shall :
- preside at all general meetings and council meetings of the Society.
- represent the Society in all its dealings with non-members and other organizations.
- have a casting vote, in addition to his normal vote in the event of a tie
- The Vice-President shall assist the President and who shall assume all t he powers and duties of the President in his absence
- The Hon. Secretary - who shall :
- conduct the business of the Society in accordance with the rules of the Society and shall carry out the resolutions of the Annual or Extraordinary General Meetings and the Council Meetings.
- Keep an up to date register of members and all records and documents, except financial, of the Society and shall be responsible for their correctness.
- Convene and keep minutes of all General and Council meetings
- Prepare the annual Report which shall be submitted one month before the Annual General Meeting to the Council
- conduct the correspondence of the Society under the direction of the President and the Council
- The Hon. Treasurer - who shall
- collect, on behalf of the Society, all subscriptions and other monies and issue receipts for all payments made to the Society
- disburse all monies on behalf of the Society
- keep all accounts of the Society and be responsible for their correctness.
- prepare the annual financial statement which shall be submitted to the Annual General Meeting
- open such banking accounts as the council may authorize and direct and shall deposit there in allmonies received by him on behalf of the Society. All cheques issued by the Society shall be singed by the Honorary Treasurer and counter-signed by the President or the President-Elect.
- be authorized to spend up to S$100/ per month for petty cases on behalf of the Society. He will not keep more than S$100/ in the orm of cash and money in excess of this sum shall be deposited in the bank of the Society
- The Chairman, Scientific Sub-Committee, who shall form a subcommittee, plan and organize the scientific and educational activities of the society under the direction of the Council.
- Five Ordinary members – who shall assist in the general administration of the society and perform any duties assigned by the Council.
- Names of the above offices shall be prepared and seconded at the Annual General Meeting and they shall be elected by a simple majority of votes to hold office for a period of one year.
- Vacancies in the council occurring during the year shall be filled by co- option from the Ordinary Membership.
- All Council members are eligible for re-election except the Hon. Treasurer shall not be eligible for re-election to the same post.
POWERS AND DUTIES OF THE CONCIL
- The Council meet at least four (4) times a year. Notice of such meetings will be given seven (7) days in advance.
- The quorum of the Council meetings shall not be less than one-half of its members.
- The duty of the Council is to organize and supervise the daily activities of the Society and to make decisions on matters affecting its running when the general meeting is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always remains subordinate tot the general meetings.
- The Council shall have the power to form sub-committees to deal with special matters.
- The Council shall have power to appoint, pay and dismiss any servants employed by the Society.
- The Council shall act on behalf of the Society in all matters whereon this Constitution and Rules do not expressly provide otherwise. Any such action shall be brought before the next Annual General Meeting of ratification.
- The Council shall have power to affiliate with Singapore Medical Association and any other Professional Organisation, local or foreign, if it deems any such affiliation to be in pursuance of the objects and in the interest of the Society.
- The supreme authority of the Society is vested in a general meeting of the members presided over by the President.
- ANNUAL GENERAL MEETING
- The Annual General Meeting of the Society shall be held not later than the month of March of each year for the following purposes :
- To receive from the Council and to adopt the Annual Report of the activities of the Society during the year preceding
- To receive from the Council and to adopt the audited Statement of Accounts for the preceding financial year
- To elect office bearers for the ensuing year
- To elect Trustees s and when necessary
- To elect two internal Hon Auditors for the ensuing year
- To decide on any resolution which may be duly submitted to the meeting as provided for under Section 2, sub-section (iii) of this Article.
- The Honorary Secretary shall inform all members in writing of the date time and place fixed for the Annual General Meeting not less than one calendar month before the date of the Meeting and draw their attention to Sub-section (iii) of this Article.
- Any member desiring to put up any resolution, at the Annual General Meeting shall given Notice in writing thereof to the Honorary Secretary not less than 21 days before the date fixed for such meeting.
- The Honorary Secretary shall prepare and forward to all members not less than 14 days before the date fixed for the Annual General Meeting the following :
(1) The Annual Report
(2) The Audited Financial Statement
(3) An Agenda including :
- any resolution proposed by members
- motions for amendments of rules
- any other matters requested by members
- EXTRAORDINARY GENERAL MEETING
- An Extraordinary General Meeting may be convened :
- by the Council when they shall deem it desirable or for any special reason, or
- at the request in writing of not less than one-third of the membership, stating the objects and reasons for such a meeting.
- The Honorary Secretary shall send a notice of an Extraordinary General Meeting to all members not less than 14 days before the date fixed for such a meeting stating the business of the Meeting.
- No business shall be dealt by an Extraordinary General Meeting other than that for which it is specifically convened.
- COUNCIL MEETINGS
- Council Meeting shall be held after 7 days’ notice had been given to Council members. The President may call an Emergency Council Meeting at any time by giving not less than 24 hours’ notice.
- Any member of the Council absenting himself from three meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Council and a successor may be co-opted by the Council to serve until the next Annual General Meeting. Any changed in the Council shall be notified to the Registrar of Societies within two weeks of the change.
- The quorum at any Council Meeting shall be not less than one-half of its members
- The quorum at any annual General Meeting and Extraordinary General Meeting shall be one-quarter of the Ordinary Members
- In the event of a lack of quorumat an Annual General Meeting, the Meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum those present shall be considered a quorum but they shall have no power to alter, amend or make additions to any of the existing rules.
- In the event of lack of quorum at an Extraordinary General Meeting, the meeting shall be considered dissolved and the subject matter for which the meeting was called shall not be raised at another Extraordinary General Meeting again for a period of three months thereafter.
AMENDMENTS TO CONSTITUTION
- Any amendment to the rules of the Society shall only be mad at a General Meeting
- Any proposed amendment of the rules shall be made in writing to the Honorary Secretary at least 21 days before the date of a General Meeting.
- The Honorary Secretary shall circulate to all members any such proposed amendment at least 14 days before the date of the General Meeting.
- Any amendment of the rules of the Society shall be null and void unless at least two-thirds of the Ordinary members present at the Annual General Meeting vote in favour of such amendment.
- Any such amendment shall not come into force without the prior sanction of the Registrar of Societies.
If the Society at any time acquires any immovable property, such property shall be vested in Trustees subject to a declaration of trust. Any trustee may at any time resign his trusteeship. If a trustee dies or become a lunatic or of unsound mind or moves permanantly or is absent from the Republic of Singapore for a period of one year, he shall be deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee, a General Meeting may remove him from hi trusteeship. Vacancies in the trusteeship may be filled at a General Meeting, but the number shall not be greater than four or less than two. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by affixing in the premises of the Society a document containing such proposal at least two weeks before the meeting at which the proposal is to b e discussed. The result of such meeting shall then be notified to the Registrar of Societies. The addresses of immovable properties, names of trustees and any subsequent change must be notified to the Registrar of Societies.
Publications of the society shall be determined by the General Meeting of members for the furtherance of the subjects and in the interests of the Society.
AUDIT AND FINANCIAL YEAR
- The Society shall elect at its Annual General Meeting by ballot two Internal Hon auditors, whose main duties will be to audit the Annual financial statement and certify it. The Internal Hon Auditors shall not be members of the council. They will hold office for one year only and shall not be eligible for re-election for a second consecutive term. The Internal Hon Auditors may be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Council.
- The financial year shall be from 1 st January to 31 st December .
The Council may, in its discretion, appoint such legal adviser for such period of time as it thinks fit and may also terminate such appointment.
No press conference shall b e held and no statement shall be released to any newspaper in the name of Society except by the President or the Honorary Secretary with the approval of the Council.
In the event of any question or matter arising out of any point which is not expressly provided for in the rules, the Council shall have power to use their discretion to decide on any such question or matter. The decision of the Council shall be final unless it is reversed at a general meeting of members.
- The funds of the society shall not be used to pay the fines of members who have been convicted in Court.
- The Society shall not engage in any Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore
- The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to any arrangement with its members which has the purpose or is likely to have the effect of giving or controlling the price or any discount, allowance or rebate relating to any good or services which adversely affects consumer interest.
- The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Council or members, except with the written approval of the relevant authorities
- The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes
- Gambling of any kind and the playing of ‘parkow’ or mahjong, whether for stakes or not, are forbidden on the Society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited
- The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Registrar of Societies and other relevant authorities.
- The Society shall not be dissolved, except with the consent of not less than three-fifths of the Ordinary members of the Society, for the time being resident in Singapore, expressed, either in person or by proxy at a General Meeting convened for the purpose.
- In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged and the remaining funds will be transferred to a professional medical body or charitable organization in Singapore as decided by the majority of the members at a General Meeting convened for the purpose of dissolving the Society.
- A Certificate of dissolution shall be given within 7 days of the dissolution to the Registrar or Societies.